Good candidates go cold when your recruiters run out of time, not out of care.
We screen CVs, chase missing paperwork, and remind you to follow up — so good candidates don't slip through the cracks.
Missing: proof of right-to-work document. Not yet chased.
Every recruiter knows a good CV is sitting unread somewhere in the inbox right now.
This isn't a discipline problem. Your recruiters already know they should screen properly and chase faster. There simply isn't time between calls to do it.
Screening becomes a keyword skim
A recruiter running 40+ live vacancies can't read every CV properly. With hundreds landing a week, screening turns into a scan for the right words — which means strong candidates get missed and weak ones get through, depending entirely on how busy that day was.
Missing paperwork stalls good candidates
Proof of right to work, certificates, references — the same email back-and-forth as any admin chase. A candidate who's genuinely right for the job stalls because nobody had a spare hour to chase their documents.
Candidates go cold from silence, not rejection
A candidate submitted to a client hears nothing for a week and takes another offer elsewhere. It isn't malice — the recruiter is juggling too many live processes to chase every candidate at every stage.
Slow screening means fewer good candidates get looked at properly. By the time their paperwork clears, momentum is gone and they've gone cold. It's one problem with three stages — not three separate ones.
Follow one candidate through the system, start to finish
No jargon, no dashboard screenshots that mean nothing out of context — just what actually happens, in order, using the same example candidate throughout.
CVs arrive automatically — nothing for you to send
Setup is one forwarding rule, or our address added alongside yours on a job ad. A copy of the CVs you're already getting lands with us the moment they arrive — nothing to upload, nothing to send. Every CV that comes in for the vacancy gets checked against exactly what the role needs — experience, certificates, right to work, location, salary expectation. Every candidate appears in the shortlist, ranked, with the exact line from their CV that supports it. Nobody is quietly dropped.
We chase the paperwork once a candidate is shortlisted
Proof of right to work, certificates, references — whatever the role needs, named clearly. If something's missing or hard to read, the candidate gets a specific follow-up straight away instead of sitting in an inbox for a week. If they still don't reply, your recruiter is told to call.
We flag candidates going quiet, before they go cold
If a submitted candidate hasn't had an update in a few days, we draft a check-in message for your recruiter to look at — just a nudge to keep things moving. That call, and every message that goes out, is always your recruiter's.
No candidate is ever rejected, filtered, or contacted without a recruiter looking at them first.
Every CV appears in the shortlist — ranked, never removed — for your recruiter to accept or overrule. Every message we draft sits and waits for your recruiter to send. We never contact a candidate or client directly, at any stage.
We never touch your ATS — or your spreadsheet
Whether you run Bullhorn, Vincere, JobAdder, or a spreadsheet-and-inbox setup — we sit entirely alongside it. We don't connect to it, write to it, or need access to it at all.
Nothing in your existing system changes. CVs reach us automatically — you set up one forwarding rule, or add our address alongside yours on a job ad, and a copy of what you're already receiving lands with us the moment it arrives. Nothing to upload, nothing to send. What we find goes to a screen your recruiter checks. Your recruiter is always the one who updates the ATS or the spreadsheet. If you ever stopped using us, nothing about your day-to-day systems would need to change.
Three things happen. Your recruiter stays in control of all three.
Screening the CV inbox
Every CV that lands automatically for a live vacancy is checked against the role — experience, qualifications, right to work, location, salary expectation. The output is a ranked shortlist with the reasoning pointing back to the exact CV line. Nobody is auto-rejected; every candidate is visible, even a weak match, so your recruiter can overrule it.
Chasing missing paperwork
Once a candidate is shortlisted, they get a request naming exactly what's needed for that role — proof of right to work, certificates, references. If something's incomplete or hard to read, they get a specific follow-up straight away. If they still don't reply, your recruiter is flagged to call.
Drafting the follow-up
We keep track of how long it's been since each candidate last heard anything, and draft a check-in message once it's gone quiet too long. It lands with your recruiter to look at — and your recruiter is always the one who sends it.
You stay in control of the data. We never decide who's in or out.
Your agency owns and controls all candidate and client data — we only handle it the way you've told us to. CV and candidate data counts as personal data under UK data protection law, and we treat it with the same care. We do store what we need to run the product — CVs, the shortlist, the chase history — because that's how the screening, the document chasing, and the audit trail work. That storage is time-boxed, access-controlled, and provably deletable, on request or at the end of the contract. We don't make hiring decisions, and we don't contact your candidates or clients directly. Everything we produce is checked by a recruiter first.
A clear written agreement
A plain-English agreement, in place before any CV reaches us, setting out exactly what data we receive, what we do with it, how long we keep it, and that we delete it on request or when the contract ends.
Nothing used to train AI models
CVs are processed through Anthropic's commercial API — never used to train models, and automatically deleted from their systems within 30 days. We'll move to a stricter zero-retention agreement as we grow.
No candidate is ever auto-rejected
Every CV appears in the shortlist, ranked with visible reasoning — never quietly filtered out. Your recruiter sees everyone and makes every call. We never make a hiring or rejection decision.
A full record of who did what
Every CV received, every flag raised, and every decision your recruiter makes is logged. If you ever need to know who saw what and when, there's a clear answer.
A one-page note on our data handling
A simple note showing exactly what data comes to us, where it's held, and how it's deleted — available whenever you'd like to see it.